Archive for Teaching on the Run

Facilitator Profile – Shaani Graves

Shaani Graves has been an Audiologist for 22 years and is the Audiology Manager and Audiology Student Coordinator at Southern Health (SH).  Southern Health is the largest health network in Victoria and provides care to a quarter of Melbourne’s population.

She holds an Advanced Diploma of Business Management and is also an Honorary Fellow of the Department of Audiology and Speech Pathology – Faculty of Medicine, Dentistry and Health Sciences at the University of Melbourne.

She has extensive experience with paediatric diagnostic audiology and has a particular interest in clinical supervision and learning as well as clinical educator support. In addition she has collaborated with Audiology Australia and the TELL Centre to develop audiology specific supervision scenarios which are available to support audiology interns and audiology clinical educators into the future.

Experience as a TOTR Facilitator

Shaani completed her Level  1 facilitator training in March 2011 and is currently working towards Level 2 facilitator accreditation.

She has facilitated a number of workshops:

Skills Teaching workshop

  • June 2011 for the SH and Royal Childrens Hospital (RCH) Audiology departments.
  • November 2011 for the Victorian Audiologists Group (VAG).

Clinical Teaching workshop

  • December 2012 for the SH and RCH Audiology departments.

TOTR Master Class

  • July 2012 for the Audiology Australia national conference.

All workshops have involved the audiology discipline and predominantly hospital diagnostic services. Participants found that the content was relevant and directly applicable to their current practice and reinforced the value and commitment to clinical training which is often done as an “add on” to a busy day.

To date there has been limited opportunity for Audiologist’s to have clinical education training and supervision support.

Advice to new facilitators

Ensure you are thoroughly familiar with the content and the delivery plan of the workshop. Personalise the delivery for your participants, be enthusiastic and develop your own style so it feels natural.

You will learn as much from your workshop participants as they will from you.

Shaani’s best tip for running workshops

Be prepared, know the material well so that you can adapt and deal with eventualities.


Am I allowed to make any minor changes to the workshop resources?

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All Teaching on the Run resource materials have been trialled and revised over time with significant work going into ensuring integration of information across workshops.  The materials consistently work well, so it is important to note that in general NO changes should be made to any Teaching on the Run resource materials.

However, there are a few exceptions, for example:

1. Common terms used in the PowerPoint slides include patient, supervisor, clinical teacher, learner or student.  If you are going to deliver the workshop to a group who do not use the term patient and instead prefer client, or call the staff involved preceptors in preference to supervisors it is acceptable for you to change these terms so the presentation will easily fit with your audience.

2. For Role Plays you may make minor changes to ensure the context and wording is correct for your audience.

Note: When you do make a minor change we would like to know about it, or if you are unsure if you can change something please email: well in advance of the date of delivery of your workshop(s) to clarify your situation.

How often are TOTR workshop materials updated?

The TELL Centre team completes a major review of workshop materials every two years.  This involves updating all materials associated with each of the six foundation workshops and includes reviewing the literature, adding new concepts, refining existing information and deleting redundant material.  The result is that changes are generally made to the PowerPoint slides, facilitator notes, activities and reading resources.  At other times minor changes and additions may be undertaken when considered appropriate.

It is recommended that facilitators download the workshop materials they will need for a session(s) at the time when they are organising it with the TELL Centre i.e., one month prior to the delivery date.   This will ensure they access and utilise the most up-to-date materials with their group.

How many TOTR workshops must be delivered to convert from a Provisional to a Level 1 facilitator?

If delivering the program in the standard format you must conduct a minimum of one TOTR workshop within 12-months of the date of your Facilitator Training Program where you attained provisional status.

If delivering the program in the blended format you must conduct a minimum of two TOTR workshops within 12-months of the date of your Facilitator Training Program where you attained provisional status.

Note: When doing the conversion from Provisional to Level 1 you can work solo or with a co-facilitator.


What should I do if I have any suggestions for major changes or modification to workshop materials?

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The TELL Centre team are committed to biennial updates of the resources associated with the Teaching on the Run program.  This process involves keeping up-to-date with relevant current literature as well as getting feedback from existing facilitators who have suggestions for improvement.

So, if you would like to contribute your ideas please email clearly stating your suggestion and the workshop it applies to.  We collect this information and all input comes into consideration at the time when updates are scheduled.

What are the key differences between the Teaching on the Run Blended Format and Standard Format workshops?

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For the six Teaching on the Run foundation workshops both formats focus on achieving the same learning outcomes, however the methods used to achieve this are different.

Specifically, when using the blended format participants are provided with an online module and quiz as preparation for each workshop, with the face-to-face component being 1-2 hours contact time.  This means that you could readily deliver 3-workshops (blended format) in one day, or all six foundation workshops in 2-days.

When using the standard format the face-to-face component is 3-3.5 hours per workshop as there is no associated online module or quiz to complete.  This means that you could deliver a maximium of 2-workshops (standard format) in one day, or all six foundation workshops in 3-days.

If a participant feels confident about a particular topic covered in an online module can they simply complete the quiz without exploring the module in detail?

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Yes, but if in doing so they do not achieve ≥75% pass mark it would be advisable to suggest they work through the online module before reattempting the quiz.

How long should it take for participants to prepare for each blended format workshop?

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On average it should take ~30 minutes to complete each online module.  However, for Planning Learning you are led through the process of creating a Learning Plan and depending on the complexity and detail you provide in your plan it may take you 45 minutes – 1+ hours to complete this particular module.


How long do participants have to complete all course requirements?

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The course requirements include completion of:

  • the Tell Us About Yourself Survey;
  • the online module and quiz (with ≥75% pass mark) (blended format participants); and
  • the post-workshop feedback survey.

Advise all participants that all course requirements must be completed within three weeks after the face-to-face workshop to be eligible to download their Certificate of Completion.  The Certificate of Completion will not be available after this period.


What should I do if participants in a blended format workshop have not done the online module and quiz prior to coming to the session?

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As the online material includes concepts that will be visited or applied in the face-to-face workshop, participants are likely to gain most from the course by doing the online activities prior to the session.  If they are unable to do so, they will still be able to complete them within three weeks after the workshop session.

Also, advise all participants that the following course requirements must be completed within this period to be eligible for a Certificate of Completion.

These include:

  • completion of the Tell Us About Yourself Survey;
  • the online module and quiz (with ≥75% pass mark); and
  • the post-workshop feedback survey.